Version

Description of Changes

5.6.05

• Added "Test Settings" button to E-Mail Setup screen

5.6.04

• Correct RT-Error 340 when printing or displaying Class/Costume Worksheet from the Costume Module
• Adjust YearsAtSchool field to be difference between currentyear and YearStarted field on Student screen

5.6.03

• Corrected unknown subreport name when printing Account Phone list
• Corrected issue related to e-mailing statements to entire school

5.6.02

• Corrected RT-Error 5 when exiting Setup E-Mail window
• Masked E-Mail password on Setup E-Mail window
• Improved message when inactive date on account or student window is invalid

5.6.01

• Correct display of receipt printer display in Setup System window
• Correct issue printing attendance sheets from Class window

Version

Description of Changes

• Add account name grouping to Recital Shows and Dances Listed By Student report

• Enter Charge transaction when a POS invoice for $0.00 is saved.

• Adjust secutiry during DanceWorks login.

• Revised Charges report to exclude the regular charge portion from report when sales tax is selected as individual charge

• Corrected RT Error 424 when printing a receipt for a credit card payment from the Account Transactions screen.

• Corrected issue with Receipt Printer for 40 column receipts being lost when the Setup System screen is displayed.
• Corrected credit card closeout error for customers with a hyphen (-) in their name.
• Corrected error in Charges and Income reports for a single charge code with a G/L number starting with "0".

• Added "Use Credit Card on File" button to the Enter Payment screen, to eliminate issues related to swiping a different card of the same type as the one on file.
• Truncated check numbers to the right-hand 6 characters on the POS check calculator

• Corrected height of rows on the grid of the Display Pairs window when the program screen size is larger than 640 x 480
• Modified report templates for confirmation and statements to use the Printer Default Properties like all other report templates
• Changed Input Payment to accept a different credit card, of the same type, as the one on file without having to change payment type
• On input Payment screen change transaction type to Check when credit card number is cleared

• Added "Use Credit Card on File" button to the POS module Enter Payment screen, so that customers with a credit card number on file can use that as payment without having to swipe the card.
• Enabled the "Remove Costume" button for costume lines that are blank.
• Modified the format of the Girth field in the Detailed Purchase Order report to display the exact girth instead of rounding it to the next whole number.

• Modified logic for e-mailing statements to the entire school to calculate the account balance ending with the statement end date so that accounts with a zero balance at the statement end date but with a current positive balance will not get a statement.
• Changed the help file to a format that is supported by Windows Vista.

• When you e-mail statements to the entire school and select either "Open Charges and Payments", "Open Charges Only" or "Individual Open Charge" the statement is not generated for that account if there are none of those transactions.
• Prevented "Non School Customer" account record from being lost when all account records are cleared.
• If "Non School Customer" account record is missing when you go into the Point of Sale module it is automatically added.
• Added $10.00 Note to POS Cash Calculator for Australian version of DanceWorks.
• Added Class Number to sorting formula on Costume Class Measurement List so that classes meeting in the same room at the same time are printed on separate pages.

• Corrected Running Balance statement amount and running balance for "open charges only" and "open charges and payments" options
• Corrected "temporary" statement notes to be in effect until the Report screen is closed
• Restricted "Time (Account)" and "Table (Account)" calculate tuition by setting to be for the all students in the account
• Corrected RT Error 6 (overflow) on the POS module check calculator screen when processing payments over $350.00
• Corrected class display error in Student Staff Check In when students are swiping their student ID Card
• Corrected RT Error 5 on the Main Menu when the system password is rejected on entering a restricted area of DanceWorks

• Automatic registration charge is determined by the number of active students in the account not the student's position in the account record

• Restricted the Contact name on the Setup System screen to 25 characters
• Income date defaults to payment date unless the payment is in a previous month
• Added optional student phone and grade to Class Roster with Other Classes report
• Apply Payment screen row height for Open Charges table adjusts with screen size changes

• Expanded the size of the student name on the attendance reports
• Corrected the active student count on the Main Menu after a student is inactivated or activated

• Changed transaction dates to store only the date instead of the date and time
• Added Account Discount to confirmation reports to display Account Billing Frequency discount

• Corrected error displaying and printing Student Month Registered report

• Changed application of partial payments to taxable charges so that payment is applied proportionately to charge and sales tax. Changed charges report and item balance statement to reflect change in payment application.
• Increased width of phone column on Class Wait List
• Added display of Class Description when you right-click on the class name on the Main Menu, Student Screen and Enroll Student forms (use this technique if the automatic popup does not display on your computer)

• Added credit card track information to data sent to Powerpay for swiped credit card payments

• Added choice of formats for e-mailing the confirmation reports
• Changed "Check for Updates" to "Check for Patches" on Help Menu
• Added additional status messages during credit card closeout

• Point of Sale 40 column credit card receipt now says ... PAYMENT ... instead of ... REFUND ...
• Added Class Confirmation (short) option to confirmation reports, which only lists the student names and their classes.  This  report can be printed or e-mailed
• E-Mailed confirmation report is sent as a Microsoft Word document instead of plain text.

• Corrected prompt for choosing payment or Charge date as Income date
• Added class requirements to Confirmation Post Card
• Changed Attendance forms to have {F} or {M} instead of Female or Male
• Corrected RT Error 401 when leaving a payment open on the Apply Payment screen

• Corrected error in assigning mail codes to students from the Main Menu when student number is four characters long
• Corrected credit card processing error for customers with an apostrophe in their address
• Corrected student history end date and description change when clearing enrollment from clear data base screen
• Corrected error on Refund Receipt that omitted the description and amount

• Corrected "unknown subreport name" error when printing School Statistics report
• Corrected invalid use of null error when processing a credit card on the Non School Customer account
• Changed parent phone number layout in emailed confirmation report to avoid crowding
• Access to credit card settle screen not allowed if more than one workstation is logged into DanceWorks
• Changed batch total to avoid rounding error using single precision format

• Corrected error printing Open Class List for All Classes
• Changed Statements and Confirmation reports so that they e-mail as plain text to eliminate customer display issues
• Changed Statement and Confirmation  templates to Letter-size paper from A4-size paper to eliminate printing issues
• Added "sort by class" and "sort by student" options to Costume Labels when printed by costume

• Corrected problem with printing attendance sheet from the Class Screen for 1 or 17 columns
• Corrected problem with using a credit card that is different from the card on file in the Account Screen

• Set focus on Account Table when you click on the Account Tab on the Main Menu
• Corrected payment application for batch credit card payments when tuition is taxable
• Corrected error printing class schedule and calendar reports when more than 6 classes are scheduled for the same hour on the same day in the same room
• When a recital schedule is loaded renumber the show order to ensure the numbers are consecutive

• Corrected problem with confirmation report preventing it from showing all classes for each student
• Corrected problem with Running Balance statements in calculating the Balance Forward amount
• Corrected the item count in payments report
• Added "Other Payments" to payment type choice for all Payments Reports

• Corrected problem preventing payments from displaying on statements
• Corrected payment receipts to show sales tax paid on separate line
• Corrected 40 column receipts sales tax line to have the words "Sales Tax"
• Corrected Individual Charges Report to show Sales Tax charges
• Corrected Apply Split Payment command on Apply Payments screen

Version

Description of Changes

• Corrected error displaying and printing Student Month Registered report

• Corrected RT-Error 5 in POS Closeout Check Calculator when check number is greater than 7 characters
• Corrected statement selection formula for statements that are printed during the e-mail statement procedure
• Corrected error in removing a Class when the only students in the class are inactive

• Corrected Backup to CD with Windows Vista
• Corrected error in printing Costume labels starting in row 8 column 2 of the Avery 5160 Labels

• Corrected Printing error with long recital names and many recitals in Recital Shows and Dances by Student and Recital Confirmation
• Group credit card closeout report by individual credit card types

• Corrected Recalculate Tuition feature on the Setup System screen for accounts with Time(Account) or Table(Account) tuition calculation method

• Corrected error in assigning mail codes to selected students on the Main Menu
• Corrected error in calendar printout for selected day with Studio events

• Corrected sorting on Credit Card History Report to be in reverse order by Batch Number
• Changed attachment type on e-mailed Statements and Confirmations from HTML to RTF (opened by Word) to correct Run-Time error 20692

• Corrected error in Point-of-Sale module when you click on the Return button
• Added additional testing on credit card numbers to catch invalid card numbers

• Corrected an error on Input Payment screen when entering a different credit card number than the one stored in the Account screen

• Modified E-Mailing Statements to maintain a count of statements e-mailed and printed also provided an escape from processing if a run-time error is encountered

• Corrected Runtime error when entering measurements from Class or Costume screens caused by attempting to set the measurement to a blank instead of 0
• Adjusted labels on the Reports screen that were not readable if the program screen resolution is set to 1024 x 768

• Modified Payment Distribution Report to exclude deleted payments
• Modified Student Phone list to include Dr. Name Dr. Phone and Allergy fields when Medical option is checked

• Updated Inventory Product Transactions Report to group transactions by product name, style, color and size
• Corrected credit card saving when "Save Card" box is checked on input payment screen to save entrie card number
• Modified Calendar to highlight current day and time block and enable "Add" button if the time block is blank

• Corrected Print Envelope button on Staff Screen to include the ZipCode
• Added Date Range for selecting charges to pay by credit card on the Post Credit Card Payments screen
• Corrected tuition calculation in "Student Listing By Account Class Hours" report

• Corrected runtime error 20510 invalid formula when e-mailing statements to the whole school

• Corrected POS Closeout report to show actual "other" payment amounts instead of 7.00

• Modified Costume Confirmation Reports to include, in the costume price, the Sales Tax that will be included when the costume charges are posted

• Corrected formula error when e-mailing statements to the whole school
• 5.4.21 Corrected RT-13 when viewing old batch entries

• Corrected Input Refund to require that a choice be made from the drop-down list of Refund categories
• Corrected Input Payment to not process <Enter> in the amount field as a "click on the OK button"
• 5.4.20 Add Voice Authorization tab to Credit Card Close / Settle screen

• Corrected Inventory Receipts to show the correct item total when receiving multiple items
• Allow a receipt of 0 to adjust the on hand total to be the total of issues and receipts for that item
• Modified E-Mail send logic when sending e-mails with attachments to eliminate Run-Time Error 32002 - Unspecified Error

• Added new  "Credit Card Processing Transactions" report
• Corrected printing POS Invoices with total of 0.00 to include other charges paid.
• Student Card report, suppress the expiration date if it wasn't set
• Corrected Edit Alert and Edit Account Source buttons to test for an empty list
• Corrected Sales Tax rate field to make it 0.00 if user clears the field

• Corrected "Account Payment Plan report to compute extended tuition amount correctly when discount is percentage
• On POS Input Payment screen initialize the amount to be the invoice total
• On POS Input Payment screen swap "Save & Exit" and "Save & Continue" buttons

• Corrected "Class Roster - All Classes" report when sorted by Level or Room
• Corrected account selection when e-mailing statements for positive balance only

• Corrected display of class roster on the Enroll Student screen
• Corrected Tuition calculation for Time(Account) when classes are dropped and added for a student without going back to the Account screen
• Added a "Point of Sale" command button to the Main Menu to make it easier to go to the Point of Sale module

• Correct Restore Data Base to handle backups marked as "read-only"
• Student screen initial focus is set to "E-Mail" field, not "School" field
• After editing tuition amount, the edited class remains highlighted

• Correct issue in deleting a POS invoice where the charge and payment transactions related to the invoice were not deleted completely
• Exclude deleted payments from printing on the POS receipt
• Added "Print Receipt" button to the Input Refund screen

• Add Class Description (option) to the Confirmation Report
• Student Medical Report is selected by class

• Correct "salutation" when printing form letters to students
• Include all classes starting in each hour block on the class schedule report

• Close Batch: Set field background to white and foreground to black
• About DanceWorks: clarify labels on program version and data base version

• Default "Class Sort Order" works correctly when set to minimum age
• Recital Report: "Recital Shows and Dances Listed By Student" has correct song number
• Form Letter: corrected problem merging letter for Staff

• Charges Report: Use System Default Short Format for dates
• Account ID Cards: Sort cards by parent 1 last name and first name
• Student ID Cards: Sort cards by last name and first name
• Recital Lighting Notes: Group song name with notes so that they are not split over two pages
• Recital Set Change Notes: Group song name with notes so that they are not split over two pages
• Clear Data Base: corrected error related to resetting the "Calculate Tuition By" field

• Clear Data Base:Corrected issue with clearing charges and payments prior to specified date.
• Account Screen, Custom Tuition: Clear Custom Tuition button clears display of custom tuition amounts.

• Class Wait List: Corrected Runtime Error 3265 when adding or editing class wait list entry

• Point of Sale: Requires a line item on each sales invoice to enter a payment
• Reports: Detail Charges report restored the line under each entry
• Point of Sale: Cash Drawer connected to COM Port will now open with F7 or Print Receipt on Sales screen
• Point of Sale: Corrected Runtime Error 3021 when an Invoice is deleted and a new one is added then the payment is entered.
• Input Payment: scanning a second card on input payment screen causes DanceWorks to abort with no error message.
• Added telephone entry mask for Australian phone numbers
• Student Staff Check In: Corrected Runtime Error 3021 after scanning a student ID card
• Student Staff Check In: Corrected Runtime Error 13 when inputting staff time

• Add Student: Corrected student number rollover from 9999 to 10000

• Calendar: Corrected Runtime Error 9 - If Class starts before 8:00 am
• Setup System Report: Corrected "Automation Error" when Printing or Displaying Report

• E-Mailing Statements:: Corrected selection of accounts to receive statements
• Point of Sale: Corrected Runtime Error 3265 - when entering Point of Sale module
• Recital Report: Sort Recitals by name, instead of by number, on "Recital Shows and Dances Listed by Student"

5.3.01

• Recital Schedule: Corrected Runtime Error 424 - If "Go To Class" button clicked
• Account Transaction Screen: Restored "Total" for Balance Column
• Calendar: Corrected Runtime Error 9 - If more than 6 Class Rooms
• MainMenu: Corrected Runtime Error 384 - If form maximized when you return to Main Menu